Meeting Lead Cheatsheet

Quick reference for leading lab meetings

At a Glance

Tuesday ─────► Wednesday ─────► Thursday ─────► Thursday EOD
Create         Check            Run             Post
Agenda         Contributions    Meeting         Notes

Tuesday by 5pm

Create Discussion thread in lab-handbook repo
- Title: “Lab Meeting - YYYY-MM-DD”
- Category: Lab Meetings
Copy agenda template from meeting-templates.qmd
Fill in: date, your name, presenter name, Teams link
Post reminder in Teams #general

Wednesday

Check Discussion for contributions
Send final reminder if few items added
Confirm with presenter (time needed, screen share?)

Thursday - During Meeting

Review last week’s action items (5 min)
Facilitate each agenda item
Capture decisions and new action items
Confirm next week’s lead and presenter

Thursday by End of Day

Update Discussion thread with notes section
@mention all action item owners
Commit notes: meeting-notes/2026/YYYY-MM-DD-lab-meeting.md

Can’t Lead?

Find swap 1+ week ahead → Update .github/meeting-rotation.yml → Post in Teams

Quick Links